This policy needs to be read in conjunction with the Admissions Policy for ordinary public schools of the National Education Policy Act 27 of 1996 (p 1–11 to 1–16 of the Education Law and Policy Handbook.) 

The Pinelands Primary School is a community school and preference will always be given to siblings and children residing in Pinelands.

Pupils are admitted at the discretion of the Principal and Senior members of staff, who will take into account the following:

·         The prospective learner’s proficiency in English; English being the medium of learning and teaching at the Pinelands Primary School;

·         The prospective learner’s age – children turning 7 will be given preference for placement in Grade 1;

·         The prospective learner’s academic ability must be within the norms of those expected at this school;

·         The enrolment per class shall be kept to viable proportions as determined by the Governing Body of the school.

Learners with special education needs will be accommodated where this is reasonably practical.



1)      Forms are available from the school secretary’s office as from a date determined by the Western Cape Education Department (WCED).

2)      Applications will not be processed unless they have been completed in full and ALL relevant requirements accompany the application.

3)      Application forms should be returned to the secretary’s office by the closing date as determined by the WCED. Certified copies of the following documents should accompany the application form:

a)      The child’s unabridged (full) birth certificate

b)      The child’s clinic card

c)      Both parents’ ID documents

d)      A copy of the latest pre-school / school report if applicable

e)      Proof of permanent residence (Rates / Utilities / Lease Agreement / SARS correspondence

f)       Proof of income as we are a fee paying school

g)      In addition we require an ID size, colour photograph of your child

4)      A receipt is issued when submitting an application.

5)      Parents receive a letter acknowledging receipt of their application.

6)      After the closing date, the applications are sifted – preference given to siblings, pupils attending the Nutcracker Pre-school, Pinelands’ residents then applicants outside of the area.    

7)      Learners are assessed on their ability to understand and use English, the language of learning and teaching, and simple numeracy.

8)      Letters of acceptance are sent on the date decided upon by the WCED. This letter will be accompanied by a number of acceptance documents including a Fees’ contract and Debit order form for the parents’ convenience should they prefer this method of payment. 

9)      A refundable deposit, which forms part of your school fees, will be requested on acceptance to secure your child’s place. The deposit should be paid – and the aforementioned documents returned – by a date specified in the letter

10)   If we receive more applicants than we can accommodate, those whom we cannot accept in the first round are automatically placed on a waiting list. They may receive a letter of acceptance later if negative replies are received from the first batch which was offered placement.

11)  During November, the enrolled pupils are invited to meet with their future classmates and their teacher. The parents meet in the hall with the Principal, where issues such as payment of school fees, the costs involved, extramural activities offered, parent involvement, discipline and other important matters are discussed.

12)  Stationery and uniform may be bought and parents also have an opportunity to meet other future parents


1.      Forms are available from the school secretary’s office

2.      Application forms are returned to the secretary, accompanied by certified copies of the following documents:

a)      The child’s unabridged (full) birth certificate

b)      The child’s clinic card

c)      Both parents’ ID documents

d)      The latest, original school report – we will copy

e)      Proof of permanent residence (Rates / Utilities / Lease Agreement / SARS correspondence

f)       Proof of income as we are a fee paying school

g)      In addition we require an ID size, colour photograph of your child

3)      Applications will not be processed unless they have been completed in full and ALL relevant requirements accompany the application.

4)      These are only processed towards the end of term 3 (September) or beginning of term 4 (October).

5)      The head of each grade (Grade 1 – 6) is given these forms when they are returned and appointments are made to meet each of these applicants.

6)      Applicants are assessed on their use of the English language and their ability in numeracy.

7)      The applicants are then ranked according to the preamble and, depending on the number of spaces available for the following year, a letter of acceptance is sent.

8)      Once the acceptance documents are returned, the child is deemed to be attending The Pinelands Primary School the following year.

9)      On admission, a transfer form from the previous school must be given to the admissions’ administrator


1)      Forms are available from the school secretary’s office as from a date determined by the Western Cape Education Department (WCED).

2)      Children turning 6 in their Grade R year will be given preference for placement in Grade R

3)      The submission and processing of application forms are the same as those mentioned above for Grade 1 


The above school hereby declares and accepts the following

  • All people have a right to be respected and treated with respect,
    irrespective of age, gender or creed.
    We therefore resolve:
  • That no form of sexual harassment of any nature will be
    accepted or tolerated.
  • That in the event of such transgression/s, due process would
    take its course.

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The above school formally declares smoking as a health risk and thereby

  • The premises of the school, including classrooms, hall, kitchen,
    store rooms, sports facilities and grounds are ALL smoke-free
  • People not abiding by this policy, will be asked to leave the
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The HOS, an educator on the staff who has either requested the position, volunteered or
been appointed by the Management, is responsible for the smooth running of all codes of
sport at our school. He/she will be responsible for liaising (after consultation with those
educators in charge of the various codes) with the leadership of the school regarding any
sporting matters.

Coaches must accompany players to matches, trials and tournaments . A copy of all
fixtures must be forwarded to the HOS and the school secretary at the beginning of every
new season. The school secretary must be made aware of all changes regarding fixtures.
In the case of rain, sports matches will be cancelled by 13:00 by the HOS in liaison with
the coach. The coach will only then cancel the match. After the cancellation of matches
coaches must ensure that their players have informed their parents/guardians/lift clubs.
(Using the card phone) Coaches must remain at school to ensure that players are
collected from school. If parents cannot be reached by phone, children may be left at the
Police Station as a lat resort. Practices affected by rain will not be cancelled. Coaches
must occupy their players inside with rules or any other related material.

The various coaches, in consultation with the HOS, must motivate all tours and
tournaments. All tours need to be sanctioned by the Governing Body.

The prescribed uniform must be worn at all times. It must be clean and neat. No player
may play a match unless they are correctly dressed.

Purchases will be done in conjunction with the HOS. Strict control over purchasing will
be exercised. Learners are expected to provide their own equipment where required.

Sports coaches will keep a record of all results. Children are to be encouraged to report
back on matches at Monday assembly.

Nominations for the Sports Star of the Week must be submitted to the HOS by Friday @
13:00. The names must be passed on to the Principal with a full motivation. Sport
badges are awarded at the end of a season for the following:

a) Sports honours – Provincial representation
b) Sports Merit – Regional representation
c) Code Badge – Special achievement decided by the coach.
d) Certificates may be given at the discretion of the coach.

It is expected that each learner take part in at least one summer and one winter code.

The HOS must ensure that all private coaches are aware of our Sports Policy.

Each staff member can be expected to be involved for about three hours per week with
extramural activities: 45 minutes coaching and two hours are to be set aside for matches.
If for any reason you cannot fulfill your duty, please inform the HOS. Educators are
encouraged to attend coaching courses when they are offered and to feel free to offer
constructive advice on how to improve our sports and cultural activities.

Once a commitment to a sporting code has been made, regular attendance at practices is
compulsory and learners are expected to be on time. Learners unable to attend a practice
should excuse themselves with a letter from their parent/guardian.

Because detention is always on a set day, it always affects the sport played on that
particular day. So as not to prejudice those particular learners, it is ruled that, should they
be in a match, they can arrange with the detention teacher the day before detention to
have their detention deferred to a different day.

The first aid kit must be on site at every match.


All games must be played in the true spirit of sportsmanship. Win or lose, participating
and playing the game according to the rules is important.

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  • Changing over from Summer to Winter (and visa versa) must have been done by
    the second week of term.
  • All clothing must be marked in permanent ink (initial and surname).
    Clothing to be neat and clean at all times.
  • No T-shirts to be worn under shirts if visible.
  • No jewelry other than watches and earrings (girls only). Earrings must be gold or
    silver studs or sleepers. Medic alert chains or bracelets may be worn.
  • HAIR: BOYS: - Neat and tidy (no weird haircuts)
  • GIRLS : - Shoulder length or longer must be tied up with regulation blue accessories.
  • GEL: - Gel or any other form of hair styling liquid may no be used on hair.
  • Shoes must be polished regularly.

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The Governing Body and Management of the school have made a policy decision that any Debit
Orders not honoured 3 times in succession will be cancelled by the school without notification to
the account holder.

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Arrive before 07:45. Do not leave school grounds without permission. Be on time for all classes. Commit yourself to your extra­murals for the season/year. Arrive on time for functions, sports, fixtures.

Ensure children arrive at school on time. Teach children the importance of punctuality and commitment to all arrangements. Encourage loyalty. Ensure children arrive for all functions.

Ring the bell. Reprimand and record late­comers. Allow sufficient time to move between classes. Encourage loyalty. Keep attendance registers for classes and sports.


Reasonable, neat hairstyle – no fashion statements (shaved heads, beads, etc). Only small studs of rings in ears (girls only) No other jewellery, make­up nail varnish. Always wear full school uniform. Make sure it’s clean and neat. Do not add items to your uniform. Navy blue hair accessories only.

Supply the correct uniform. Make sure your child is well groomed. Check uniform for cleanliness, size and damage. Do not supply non­uniform items (hats, tracksuits, etc) Name all items.

Expect uniform code to be followed. Encourage pupils to take care of themselves


Take home notices. Return them within the stipulated time. Write down homework. Have it signed daily. Bring a letter if away from school.

Return reply slips. Monitor homework, support your child. Discuss with your child the necessity of contact with staff. Provide letters when necessary.

Check homework diaries at least once a week. Ensure all pupils have circulars. Do not cancel extra­murals unnecessarily. Follow up on repeated absenteeism.


Be polite, well­mannered. Use good language. Walk in single file and quietly in passages. Line up on time when the bell rings. Behave well in assembly and in public. Greet staff and visitors politely. Respect authority even when you are told you have made a mistake.

Impress upon your child that school is a place to learn. Pay attention in class and play at break. Support staff in helping pupils develop respect for authority.

Create an orderly, challenging learning environment to help pupils behave and use their time sensibly and productively.

Treatment of Others

Show respect to your school, staff and classmates. Do not play rough games. No bullying. No fighting even when provoked. No article of product which could hurt others to be brought to school

Help children develop a sense of respect for themselves and others. Discuss ways to solve conflict with your child. Discuss the harm that can result if the wrong types of things are taken to school.

Provide a safe and secure environment for pupils. Encourage pupils to approach teachers for help. Be vigilant.


Care for school facilities. Clearly mark all items. Only use other people’s possessions with their permission. Bring money in a clearly marked envelope. Ensure that valuables are kept in a locked locker.

Teach children respect for property. Ensure that your child’s possessions are clearly labeled. Support the idea that touching or taking what doesn’t below to the child is wrong. Don’t give children large sums of money to spend at the tuckshop.

Investigate cases of theft or tampering with others’ property. Include discussions about possessions in Life Skills.

School Grounds

Keep the playground and cloakrooms clean and tidy. Don’t climb or break trees. Don’t dig holes. No roller skates or skate boards. No ball games to be played in the Quad. Do not play in the car park in front of the school. You may stay in the corridors during wet weather. Obey out of bounds rules.




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Contact Us

Address: 10 Central Square , Pinelands
Telephone: +27 (0) 21 531 3674
FAX: +27 (0) 21 531 0976
Others:+27 (0) 21 531 0186